Stop running out of what sells and overbuying what doesn’t.

Often, yes. Toast, Square and Clover each offer ways to get sales data out, though some only through approved apps or on certain plans. Sales data is what lets us estimate what should have been used between counts.

Before we quote, we check:

• Your POS and plan. Whether sales data can be connected directly or exported on a schedule.
• What’s already there. Many POS systems have inventory features or reorder alerts built in. If yours does and they’re off, we’ll show you.
• How items map. How menu items or products break down into the ingredients or parts you count.

If a direct connection isn’t possible, a scheduled sales export into a spreadsheet can work. You get the same alerts with one extra step.

For field service, the same idea works with job software like ServiceTitan. Parts logged on a job come off the van or shop count when the job is closed out.

See how inventory and reordering automation works.

Sometimes it isn’t, and we’ll say so. A simple setup may be enough if:

• You carry a few dozen items and one person does all the ordering.
• Your POS or inventory app already has reorder alerts you haven’t turned on.
• A vendor already restocks you on a set schedule.

Then a shared spreadsheet with par levels and a weekly count reminder covers most of it for free, and we can show you how.

A build is more likely to pay off when you run out of things often, throw out spoiled stock, catch price increases late, or have several people ordering.

Do the math first. Example: $400 a month in spoiled or excess stock is about $4,800 a year. If better ordering cut that in half, you’d save about $2,400 a year before running costs. Compare that with the starting price on the Pricing page to see how long it would take to pay back.

Every system also depends on regular counts, so start there.

Starting prices for every service are on the Pricing page, with a plain explanation of what moves the price. Before any build, you get a written, fixed-scope quote that lists the monthly running costs too.

Payback is simple math: what the problem costs you now, against what the fix costs to build and run.

Example: invoicing and payment reminders take 5 hours a week, at $28 an hour including taxes and benefits. If automation takes 4 of those hours off the list, that’s about $5,824 a year, or about $485 a month. Subtract the monthly running costs, then divide the build price by what’s left. That’s your payback in months.

Proposals state the expected payback, with the math shown so you can check it. If a fix would take too long to pay for itself, we’ll say so and suggest something cheaper, or nothing at all.

It depends on the service and how many tools are involved. Estimated timelines, from approved quote or proposal to running:

• Scheduling automation: about 1 to 3 weeks
• Back-office automation: about 2 to 4 weeks
• AI receptionist: about 2 to 4 weeks
• CRM and workflow automation: about 3 to 6 weeks
• Inventory and reordering: about 3 to 6 weeks, including a few count cycles to tune par levels
• Custom AI integrations: about 3 to 6 weeks
• Websites and local SEO: about 4 to 6 weeks to launch. Search rankings take longer.

What slows things down: waiting on account access, data that needs cleaning, vendor approvals, and time for your team to test. Your written quote gives the timeline before you commit, and we’ll tell you early if something is running behind.